[Grads] [Staff] Announcing CCRMA-funded travel for 2022-23

[matt]

Hi, all!

There were some questions about CCRMA’s travel policy, so I’m resending this message.

Everything is still valid except that the new expense submission form (https://forms.gle/Ng4P7LisZzvagiKD9 <https://forms.gle/Ng4P7LisZzvagiKD9>) is now fully operational.

Best,
-Matt

-- 
CCRMA Technical Director (he, his, him)
https://ccrma.stanford.edu/~matt     650-723-4971 x304
CCRMA In-person staffing hours: https://ccrma.stanford.edu/docs/common/staff-hours.html
If you have received this email outside of your working hours, feel free to respond when you are back at work.




> On Sep 9, 2022, at 4:09 PM, Nette Worthey <networth at ccrma.stanford.edu> wrote:
> 
> Greetings!
> 
> I hope you are enjoying the last days of break. Things at CCRMA are ramping up for the new school year, and I think it’s going to be a great one!
> 
> Many of you are already aware that each year CCRMA makes available a modest amount of funding to help support conference participation, and we are pleased to announce that this year is no exception. Have a look at the policy below, and let me know if you have any questions.
> 
> Very important things to note: for university-sponsored travel, whether purchased using the CCRMA travel card or with personal funds that will be reimbursed, all faculty, staff, postdoctoral scholars, and students must use Stanford Travel <https://fingate.stanford.edu/business-travel-expenses/stanford-travel-program> when booking airfare, hotels, or car rentals. The only exceptions are on-campus accommodations, conference hotels, foreign regional airlines, Airbnb, and the Palo Alto Enterprise branch. Please also note: reimbursement requests must be completed within 60 days of incurring the expense; if an expense is reimbursed beyond 60 days it will potentially become reportable to the IRS as income, which may be taxed. Matt and I are working on a new form <https://forms.gle/Ng4P7LisZzvagiKD9> that we hope will make it easier to submit expenses (travel or other types) to me in a complete, timely manner - the link is https://forms.gle/Ng4P7LisZzvagiKD9 <https://forms.gle/Ng4P7LisZzvagiKD9>, but it isn’t quite ready to test run yet.
> 
> As always, ask questions if anything is unclear - happy to help!
> 
> Cheers,
> 
> Nette
> 
> New travel funding policy for FY23
> 
> All CCRMA graduate students (co-terms, MAs, PhDs), faculty, and staff, and all Dept. of Music doctoral students whose work is connected to CCRMA, are eligible for funding up to $1,700 (domestic) or $2,300 (international) to help off-set conference participation and presentation. For our purposes, conference presentation includes musical performances.
> The requirements:
> • must be for an accepted paper, poster, or performance
> • must be work done at CCRMA
> • must be approved by adviser (for students)
> • must be used within FY23 (Sept. 1 2022-Aug. 31 2023)
> • travel expenses can only be used for one conference or trip; if you are attending virtually (not traveling), you may use the funds for up to 3 conferences
> • NEW Stanford policy: ALL travel must be booked through approved Stanford travel channels: https://fingate.stanford.edu/business-travel-expenses/stanford-travel-program <https://fingate.stanford.edu/business-travel-expenses/stanford-travel-program>
> * NEW CCRMA policy: All travel expenses that will be covered by CCRMA (via Nette), please use the new form <https://forms.gle/Ng4P7LisZzvagiKD9> (once it’s ready)
> 
> ***
> I am on campus on Monday, Tuesday, and Thursday, and working from home Wednesday and Friday. I may be able to meet in person on a Friday by special arrangement.
> ***
> <~><~><~><~><~><~><~><~><~>
> Nette Worthey
> CCRMA Administrator
> Dept. of Music, Stanford
> 660 Lomita Dr.
> Stanford CA 94305
> networth at ccrma.stanford.edu <mailto:networth at ccrma.stanford.edu>
> 415.425.6153 (mobile)
> 650.723.4971 x320
> 650.723.8468 fax
> 
> pronouns: she/her
> 
> _______________________________________________
> Staff mailing list
> Staff at ccrma.stanford.edu

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