[Grads] Limited resumption of on-site CCRMA research

[Matt Wright]

Greetings again CCRMA grad students!

I wanted to share some good news about working in The Knoll, following up on my initial announcement/invitation (below).

1.  Due to the success so far of CCRMA’s return to research, the Dean’s office has granted our request to allow our approved "Stage 2” (Dean’s office code for “grad students”) researchers to work in the building even when staff are not available to monitor.  This removes a huge burden from staff (!) and allows you to plan access at your convenience 8am-midnight any day.  I emphasize that this is because of and contingent upon the good behavior of our current Stage 2 researchers, whom have valiantly followed many new measures put in place for our collective safety.

2. Parallel to this research resumption guided and authorized by the Dean’s office, Stanford is also now implementing a campus-wide “office use” policy.  The big difference with “office use” is a broader set of allowed activities, not necessarily “requiring unique facilities” and therefore open to needs such as “wifi, air conditioning, flat surfaces, peace and quiet, etc.” within the existing overall principles of urgent CCRMA research.  CCRMA’s “offices” are rooms <https://ccrma.stanford.edu/docs/rooms.html> 206, 207, 211, 212, 301, 302, 303, 305, and 306.  As with all aspects of Stanford’s COVID resumption, this is rolling out in careful, measured, incremental doses: we are currently capped at a maximum total of THREE people at a time throughout the entire building’s offices (according to a 20%-of-total-“office”-room-capacity-per-building rule).

Again I invite any of you to submit the CCRMA Urgent Access Needs form <https://forms.gle/NJRP9AFMjXAFA4t28> for each urgent project that requires you to be in The Knoll.

Best regards,
-Matt

-- 
CCRMA Technical Director
https://ccrma.stanford.edu/~matt <https://ccrma.stanford.edu/~matt>
650-723-4971 x304
Pronouns:  he, his, him


> On Sep 9, 2020, at 6:10 PM, Matt Wright <matt at ccrma.Stanford.EDU <mailto:matt at ccrma.Stanford.EDU>> wrote:
> 
> Greetings CCRMA grad students!
> 
> I’m very happy to announce that after essentially a summer’s negotiations with the Dean’s Office, CCRMA was just today approved to allow a limited number of our most urgent graduate student researchers to do certain research tasks in the building as long as staff are present.  I want to be clear that the staffing requirement was imposed on us, was not negotiable, and creates logistical challenges that we are actively working on.
> 
> The current criteria for research in The Knoll are:
> 
> - “requiring unique facilities”, i.e., work that cannot be done from home
> 
> - “urgent”, i.e., work whose delay would have negative consequences, e.g., paper/grant/thesis/degree-timeline deadlines.
> 
> 
> Here is the link to our “Standard Operating Procedures” document, both a HOWTO for safe usage of the building (should your specific project(s) be approved) and also the specific proposal that the Dean’s Office approved:
> 
> 	https://docs.google.com/document/d/1mCZYJ3CSy-lePr4aV3S-sZUD_XHt_ehahi0BU4cd1lg/edit?usp=sharing <https://docs.google.com/document/d/1mCZYJ3CSy-lePr4aV3S-sZUD_XHt_ehahi0BU4cd1lg/edit?usp=sharing>
> 
> You may need to log into Google with your @stanford.edu credentials to see this.  The link allows you to add comments and suggestions that will be seriously considered for future discussions.
> 
> 
> Part of the agreement is that "CCRMA Management transparently prioritizes projects by urgency and need for access to unique facilities.”  Therefore we are rebooting the “urgent research needs” survey we first sent out in March, this time just for CCRMA.  Please submit this for each urgent project that requires you to be in The Knoll:
> 
> 	https://forms.gle/u7Rj9ATbr6cU5b7a7
> 
> We will immediately use the survey results to identify the most urgent projects, then follow up with specifics on coordinating and requesting specific reservation timeslots. 
> 
> Best regards,
> -Matt
> 
> -- 
> CCRMA Technical Director
> https://ccrma.stanford.edu/~matt
> 650-723-4971 x304
> Pronouns:  he, his, him
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